Registrar
The Office of the Registrar maintains the permanent academic records of all students. The office is responsible for course registration, classroom scheduling, transcripts, transfer credit, certification of enrollments, issuing diplomas and producing the schedule of classes.
Transcripts
The Office of the Registrar maintains the permanent academic records for students enrolled in undergraduate and graduate programs, excluding the School for Social Work.
Dates and Deadlines
2024–25
Fall 2024
- add a Smith course online
- submit a special studies form
- drop a course online
- add course via course eligibility waiver (permission) form
- add a Five College course
- add/drop a first half semester course
- submit music lesson form
- add a Smith course with class dean permission
- for Ada Comstock Scholars to drop a course without financial consequence
- drop a full-semester course
- free drop or change grading option in a first-half-semester course (contact your class dean)
- change grading option in Smith course
- add/drop a second-half-semester course
- free drop a full semester course (contact your class dean)
Interterm 2025
| Date(s) | Details |
|---|
| Monday, January 6 | Interterm instruction begins
Add/drop dates vary by course |
| Monday, January 20 | Martin Luther King, Jr. Day (all classes canceled) |
| Friday, January 24 | Interterm ends |
Monday, February 3
12 p.m. (Noon) | Faculty: Interterm grades due |
Spring 2025
- add a Smith course online
- submit a special studies form
- drop a course online
- add course via course eligibility waiver (permission) form
- add a Five College course
- add/drop a first half semester course
- submit music lesson form
- to add a Smith course with class dean permission
- for Ada Comstock Scholars to drop a course without financial consequence
- drop a full-semester course
- free drop or change the grading option in a first-half-semester course (contact your class dean)
- Change the grading option in Smith course
- add/drop a second-half-semester course
- use free drop option (contact your class dean)
2025–26
Fall 2025
- add a Smith course online
- submit a special studies form
- drop a course online
- add course via course eligibility waiver (permission) form
- add a Five College course
- add/drop a first half semester course
- submit music lesson form
- add a Smith course with class dean permission
- for Ada Comstock Scholars to drop a course without financial consequence
- drop a full-semester course
- free drop or change grading option in a first-half-semester course (contact your class dean)
- change grading option in Smith course
- add/drop a second-half-semester course
- free drop a full semester course (contact your class dean)
Interterm 2026
Spring 2026
- add a Smith course online
- submit a special studies form
- drop a course online
- add course via course eligibility waiver (permission) form
- add a Five College course
- add/drop a first half semester course
- submit music lesson form
- to add a Smith course with class dean permission
- for Ada Comstock Scholars to drop a course without financial consequence
- drop a full-semester course
- free drop or change the grading option in a first-half-semester course (contact your class dean)
- Change the grading option in Smith course
- add/drop a second-half-semester course
- use free drop option (contact your class dean)
Course Registration
Our Team
Gretchen B. Herringer
Registrar
413-585-2550
Karen H. Sise AC ’10
Associate Registrar
Enrollment Services and Operations
Add/drops; change of grading option; JYA grades; exams coordinator; pre-matriculation, leave, and transfer credit; registration for Five College students.
413-585-2554
Phoebe LaMont
Assistant Registrar
Degree Programs and Advising Support
Changes to enrollment status; degree audits; diplomas; program of study changes.
413-585-2558
Brenda Olinski
Registrar Systems Analyst
Systems support, surveys, reporting, grades.
413-585-2553
Jennifer Burwell
Senior Assistant Registrar
Curriculum and Scheduling
Schedules classes and rooms; Five College registration for Smith students.
413-585-2555
Jen Markey
Assistant Registrar for Enrollment and Systems
Reporting
413-585-2552
Christa Smith
Registration and Records Assistant
Transcripts; Enrollment and degree verifications. Notary Public.
413-585-2556
